Java platform based booking system. The system simplifies and aids booking process achieving business development. Server-client model provides active encrypted security for all every day booking and transactions. Software provies sales and transaction statistics as well as employee activity logs and more.
At present stage: Well monitored development process ensures test driven environment, providing functionality and additional critical evaluation in order to successfully achieve development objective .
Since we are on our timely development schedule, we anticipate full test-driven development process compliment meeting deadlines for the release. At present, it is estimated TravelBooks software will be completed by Fourth Quarter of 2008.

...More about the Requirements

In order to ensure the timely delliveries of test-driven development samples, we closely liaised with our clients to ensure that functional nuances are considered as well as inspire ideas with innovative booking process and business expansion aspect that would make this software product a very much competitive tool in the travel Market. Considering fully encrupted client-server model implemented and the complexity of the software solutions, please find below a list of functionality and softwae aspects anticipated in the full release.

Functional Requirements & Specification

Reservations Highlights
• Inc Quoting & Booking System
• Product search by product class and amenities
• Multiple Pax configurations
• Adult, child & infant costing
• Automated series tour facilities
• Multiple currency services in a booking with automatic exchange rate calculations to agent's preferred currency
• Prices calculated per person or per room with multiple itinerary costing for special Incs
• Costs and prices may be overridden by service and in total by percentage or value
• Quotations are automated and may be sent via integrated fax or email systems
• Rapid recalculation of costs and prices for changes in Pax numbers, services and travel date
• Incs rooming list system

Quoting & Booking System

• Fast & efficient reservations for ad-hoc and packaged itineraries, fly/drive and special interest tours
• Hotel allocations are displayed during booking entry
• Easy step by step itinerary building
• Notes may be added at any time during quoting and reservations
• Integrated CRM for user-defined Pax information and analysis

Database Highlights

 

• Unlimited number of database services.
• Database caters for all service types including: hotels, transfers, sights, meals, transport, flights & tour packages.
• Full multi-currency allowing services to be bought & sold in any currency Net and gross rates per service.
• Ability to store FIT & Inc rates per service.
• Five extras per service may be defined for optional items.
• Multiple seasons, including weekend rates, easily entered and maintained.
• Seven pax breaks per service to handle for example multiple coach size costing.
• Multiple taxes per supplier service.
• Mark-ups and commissions per service.
• Agent and/or market specific pricing.
• Automated stay pay pricing e.g. stay 7 nights pay 5 nights.
• Differential buy & sell "Free of charge" policies per service.
• Tour leader, guide and driver charging policies per service.
• Product rate & room configuration policies.
• Child age policies per product.
• Pricing and commission matrices.
• Unlimited text may be attached to individual services for automated itinerary production in multiple languages.
• Standard text per service for automated voucher printing.
• Service/property descriptions, notes and graphics.
• Multiple & sub-allocations per supplier with flexible release periods.
• Agent specific allocations.
• Tariff writer module for easy production of agent specific tariffs.

Communications Highlights

• Documentation - By Email
• All documentation & message formats are user-defined and may include your own logos and graphics
• Multiple message & document formats to suit different brands, departments and agent requirements
• Voucher production & reprinting
• Itineraries in multiple languages
• Agent quotations
• Agent booking confirmation/invoices
• Supplier requests
• Supplier amendments as bookings are changed
• Agent invoices (deposit, interim and final invoices per booking in multiple currencies)
• Supplier cancellations when a booking is cancelled

Communications

• Consolidated supplier messaging
• Bulk production and sending of messages and documents for fast high volume processing
• All messages and documents may be faxed, emailed or printed
• Agent and supplier message and document history automatically stored against quotations and bookings

Operations Highlights

• Arrivals schedule showing which bookings are arriving when
• Booking status report
• Un-invoiced booking report
• Non-vouchered booking report
• Non-paid booking report
• Service requirements lists on a daily basis
• Service status report showing:
- which suppliers have not responded to your requests
- which services are waitlisted
• Automated messaging to suppliers and agents
• Set departure Inc tour operating including:
- transfer of Pax details from FIT bookings
- recalculation of Inc costs per departure
- passenger manifests
• Reports may be printed or exported in Word, Excel, PDF, CSV or TXT format
• Integrated driver, guide & vehicle scheduling system
• Daily driver, guide & vehicle pickup and drop-off reports

Accounting Highlights

• Fully integrated with reservations and operations
• Accounts Receivable (Debtors) ledger for simple credit control
• Multi-currency sales invoices, credits & payments
• Agents statements may be produced on demand and sent by fax or email
• Accounts Payable (A/P) ledger to control both tour & overhead expenses
• Time-saving voucher matching with supplier invoice routines
• Prepayments to suppliers
• Un-presented vouchers valuation on demand
• Automated production of supplier cheques & remittances
• EFT payments to suppliers
• Aged Trial Balance reports on demand for both the A/R & A/P ledgers
• Bank reconciliation system enables easy reconciling of multiple bank accounts in different currencies
• Deposit supplement report for today's banking
• General Ledger (G/L) is updated on-line from the subsidiary A/R and A/P ledgers to ensure easy reconciliation and up-to-date financial reporting
• Automated calculation and posting of forex gains and losses to the General Ledger

Booking by booking analysis of sales

 

costs and profit - both expected and actual for any range of travel and booking dates in the past or future

 

• Sales analysis showing PAX numbers, booking volumes and sales values
• Product analysis showing Pax, bed-nights, costs and sales values
• Financial reports to your design including Profit & Loss and Balance Sheet
• Reports may be selected by combinations of:
- consultant
- agent
- supplier
- product
- branch
- department
- currency

Plus a range of Reporting - user-defined analysis codes e.g.

- geographic area
- source of bookings
- type of bookings
- agency Inc or classification
- 3 user-defined product classifications
• Sales analysis and financial reports are exported to Excel Pivot Tables for maximum flexibility and reporting power
• Date of travel revenue reporting
• Company & department financial reports
• All reports may be viewed on screen, printed or exported to Word, Excel, PDF, CSV or TXT format.